GUIDE

Can I reconstruct a mileage log at the end of the year?

Q: Can I reconstruct a mileage log at the end of the year?

No, you should not wait until the end of the year to reconstruct your log. TradesTimer automates this process by using background GPS to capture trips and stops as they happen, so your record is always ready.

The Risk of Year-End Reconstruction

The IRS requires a valid mileage log to be kept contemporaneously, meaning you should record your business miles, date, destination, and business purpose at or near the time of the trip. Waiting until year-end to 'reconstruct' your driving from memory is highly susceptible to audit challenges.

Reviewing your records weekly at a minimum ensures accuracy and prevents missing small trips that add up over time.

Automating Your Log with TradesTimer

TradesTimer removes the burden of manual entry. The app runs in the background and automatically detects 'stops' at jobsites and 'trips' between them.

Because it records the distance for every trip, it builds a mileage log for you throughout the year. You can simply export this data at tax time without ever having to manually start or stop a timer or pre-configure jobsites.

Verified Mileage Rates

For your 2025 tax filings, the IRS standard mileage rate is 70 cents/mile. For 2026, the rate increases to 72.5 cents/mile.

Note: This information is for general purposes and does not constitute tax advice. Always consult a professional for your specific situation.

FAQ

What specific details must be in my IRS mileage log?

You must record the business miles, date, destination, and business purpose for every trip.

Does TradesTimer track my location all day?

It uses background GPS to detect stops and trips, but all location data stays strictly on your device.

Last updated 2026-06-08.